One task, one Ganado next step
This guide is written by the operator of Ganado Faktura. It describes our own product and services, not an independent market ranking.
| Your task | Ganado path |
|---|---|
| Issue an invoice now | Use the free editor, check the preview and export PDF or ISDOC. An account is not compulsory for basic use. |
| Invoice a client abroad | Use the English editor and appropriate currency. Confirm VAT treatment before issuing; a review of your documents is a separate Ganado service. |
| Keep records across devices | Use account features described in Ganado Faktura help. Anonymous browser-local records do not automatically transfer to another device. |
| Have the Czech filings handled | Order Ganado bookkeeping for OSVČ or s.r.o., with the scope and price confirmed before work. |
From company details to the invoice
- Enter issuer and customer details. ARES lookup helps with Czech businesses; check the selected identity and VAT ID.
- Add line items, currency, dates, payment details and the correct VAT treatment for the transaction.
- Review amounts and payment information before issuing. A QR code does not verify who owns the bank account.
- Save the PDF or ISDOC, or create a recipient link when needed.
Create the invoice in Ganado Faktura. Issuing a document does not file a tax return or register you for VAT.
Free invoicing, separately priced accounting
The editor does not establish tax residency, place of supply, identified-person duties or whether a Czech filing is required. Ganado can review the underlying documents under a separately agreed scope. Send your business type, client countries and the question you need resolved; we confirm the price before document work.
For ongoing support, choose OSVČ bookkeeping, foreign-owned s.r.o. accounting or accounting for German and EU contractors. Quotes and communication are in writing.
Keep the existing records when you switch
Retain the original archive and exports. Check the next invoice number rather than recreating an old document under a conflicting number. Starting in Ganado Faktura does not automatically import another system's archive, cancel a subscription or transfer responsibility for past filings.
For a full accounting takeover, Ganado agrees the starting period, documents and historical work separately. Bank integrations, inventory or a specific team workflow should not be assumed to exist in the free editor; describe the requirement before relying on it.
Use Ganado Faktura help for product operations, or request Ganado accounting when you need the work done for you.
A first-invoice checklist that prevents a second round of work
Before opening Ganado Faktura, have the agreement or order beside you. Confirm which legal person is buying the service, what was delivered, which currency was agreed and where the payment should arrive. A trading name in an email signature is not always the entity that must receive the invoice. Asking the client for the correct billing details once is usually simpler than replacing a document after it has entered their approval process.
Then separate facts you already know from decisions you still need checked. The amount and description may be clear while the VAT treatment is not. Entering a VAT ID is not itself a decision about the transaction. Where the answer depends on contracts, countries or your status, send Ganado the question before treating a draft as final. The editor is for producing the document; a document review is a separately agreed piece of work.
Three practical Ganado workflows
One invoice for a completed project
A freelancer has agreed a fixed project fee and needs a PDF for the client. The first step is the free Ganado Faktura editor. Prepare the parties, description, dates and payment details, check the preview and export the document. There is no need to order monthly bookkeeping merely to try the editor. Keep the contract and the final invoice together, however: the finished PDF is only one part of the evidence explaining the payment.
Regular work for a German or another EU business
A contractor invoices a foreign client repeatedly. The invoice can be created in English, but the recurring work also raises questions about Czech registration, records and reporting. This is where Ganado contractor accounting fits. Provide the client country, start date, work locations and your current Czech business status. Ganado confirms the work it will cover; do not infer a universal VAT rule from the client's country or from the language printed on the invoice.
A company changing accountant and invoicing workflow
A Czech s.r.o. has unpaid invoices, supplier documents and a previous accountant. Replacing the editor is not the same as completing an accounting handover. Agree who keeps the original records, which period has already been processed and who is responsible for the next filing. Ganado can scope the bookkeeping takeover separately. A new interface should not conceal missing opening balances, unprocessed documents or an unanswered request from an authority.
Invoice status is not payment evidence
Keep issuance, delivery to the recipient and actual payment distinct. Sending a PDF does not show that the client approved it; a due date does not prove that money arrived. When a bank transfer comes in, connect it to the correct document and consider partial payments or several invoices paid together. Keep a short record of what was matched rather than relying on a filename or a message saying that the client has paid.
For an accounting handover, an unpaid-invoice list should explain the reference date and what remains unpaid. Do not quietly recreate every old invoice as a new one to make a list look complete. That can produce duplicate numbers or duplicate demands for payment. Describe an unclear case to Ganado with the original document and the known facts; the correction and its accounting treatment need a defined scope.
Work across devices without losing the source records
There are three different things to preserve: a browser's local working state, an account's synchronized records and exported final documents. They are not interchangeable. Opening a different browser profile or clearing its data can change what is available locally. Read the current Ganado Faktura help before relying on account synchronization, and retain an export of records you need for your own business archive.
For shared documents, choose the recipient deliberately. A link can be forwarded; it is not the same as a private accounting workspace. Do not put passwords, unnecessary identity documents or unrelated personal information into an invoice description. The product's privacy information explains PDF generation, sharing and account storage. These boundaries matter even when the first invoice is free and no signup was required.
How to hand the accounting work to Ganado
Start with a short written brief, not an unstructured archive. State whether you are an OSVČ or s.r.o., whether you already have an accountant, the countries of your customers and a rough monthly document volume. Add the deadline or unresolved problem. This lets Ganado distinguish a simple invoice question from ongoing bookkeeping, an identified-person issue, a tax return or a historical cleanup.
The next step is an agreed scope and price. After payment, Ganado requests the documents needed for that work. A quote for a standard month is not automatically a quote for several years of reconstruction. Equally, buying a one-off review does not silently create a monthly subscription. Keep the starting period, deliverables and any additional work explicit so both sides know what is being handled.
Before you call the task complete
Check that the right person can open the final document, the payment details are correct and your own copy is saved. For accounting work, check the agreed outcome rather than only whether a file was generated. A draft, a submitted filing, a delivery confirmation and an authority's decision are different milestones. Ganado's written handover should identify the completed step and what, if anything, remains for you to provide.
For the next invoice, return to Ganado Faktura. For records, payroll or Czech filings, use the Ganado enquiry form and describe the actual job. This keeps the practical path short without pretending that every accounting question is solved by a PDF.